How information is handled.

This statement outlines how information is collected, handled, and retained by Uncommon Assembly.

It applies across all formats, submissions, and communications.

What information may be handled.

Information may include:

  • Identification details
  • Contact information
  • Submission responses
  • Participation records

Information is limited to what is necessary for consideration and operation.

How information is obtained.

Information is obtained through:

  • Direct submissions
  • Invitation responses
  • Referral submissions
  • Participation history

Information is not scraped or purchased.

Why information is handled.

Information is handled to:

  • Review eligibility
  • Assess alignment
  • Manage participation
  • Maintain operational integrity

Information is not used for promotional targeting.

Who may access information.

Access is restricted.

Information is reviewed only by authorised parties involved in consideration and administration.

Access is granted on a need-to-know basis.

How information is stored.

Information is stored securely.

Retention periods vary by purpose.

Some information may be retained indefinitely for continuity and review.

When information is shared.

Information is not sold or traded.

Disclosure may occur:

  • Where operationally required
  • Where legally required

No disclosure is made for marketing purposes.

Requests relating to information.

Requests to correct or remove information may be submitted through official channels.

Removal may affect eligibility or participation.

Use of automated processes.

Consideration may involve structured review tools.

Final decisions are not fully automated.
Human judgment remains applied.

Statement updates.

This statement may be updated without notice.

The current version governs all handling.

Questions regarding data handling.

Questions relating to this statement may be submitted through official contact channels.