Privacy and personal information.

This Privacy Policy explains how personal information is handled by Uncommon Assembly.

It applies to all visitors, submissions, and participants.

What this policy applies to.

This policy applies to personal information that can identify an individual.

It does not apply to anonymised or aggregated data.

Information that may be collected.

Information may include:

  • Name and contact details
  • Submission and referral responses
  • Participation and attendance records
  • Communication history

Information is collected only where relevant.

Why information is processed.

Information is processed for legitimate operational purposes.

These include:

  • Eligibility review
  • Participation management
  • Compliance with legal obligations

Information is not processed for unsolicited promotion.

How information is used.

Personal information may be used to:

  • Assess submissions
  • Issue invitations
  • Manage assemblies
  • Maintain records

Use is limited to stated purposes.

When information is disclosed.

Personal information is not sold or licensed.

Disclosure may occur:

  • To service providers supporting operations
  • Where legally required

All disclosures are limited in scope.

How information is protected.

Reasonable measures are taken to protect information.

These include technical and organisational controls.
No system is guaranteed to be risk-free.

How long information is kept.

Information is retained only as long as necessary.

Retention periods vary based on purpose and obligation.

Rights relating to personal information.

Individuals may request to:

  • Access personal information
  • Correct inaccurate information
  • Request removal where applicable

Requests are subject to operational and legal limits.

Use of cookies.

Cookies are used to support site functionality and security.

Details are outlined in the Cookies Policy.

Cross-border handling.

Information may be handled across jurisdictions.

Appropriate safeguards are applied where required.

Updates to this policy.

This policy may be updated without notice.

The current version applies upon publication.

Privacy-related enquiries.

Questions regarding privacy may be directed through official contact channels.